How Might We

Improve the process of setting up new products and services easier for both our clients and our associates so that both sides are effective and excited about the new partnership

How Might We

Improve the process of setting up new products and services easier for both our clients and our associates so that both sides are effective and excited about the new partnership

COMMERCIAL BANK ONBOARDING

Service Design

Capital One Commercial Bank

MY ROLE & SCOPE
Design & Research Leader
Oversaw cross-functional team
Impact across entire line of business
No prior or existing strategy

ACTIVITY OVERVIEW
– Formation of a Team
– Primary Research 
– Empathy Interviews
– Service Blueprint
– Co-Creation Sessions
– Concept Testing
– Organization Socialization
– Consultant Partnership
– MVP Development
– Implementation

OPPORTUNITY

I was the design leader for one of the three forty-person Agile trains within what was then called One Experience. OneX aimed to define a product strategy across Treasury Management, Card, and Credit product teams within the Commerical Bank. One clear strategic bond between the space was onboarding. If we could show the value in working together in onboarding we could better sell the value of workin together in other new, creative ways.

APPROACH

I drove all design and research methods while working in close partnership with my product, tech, and business partners. Our skillsets complimented one another so we each lead where our discipline had clear strengths or ownership. We were very collaborative. I drove reseach, synthesis, mapping, and concept direction that fed into an executive leadership presentation that I spoke within, as well as socialized with partner teams. 

OUTCOME

Part of what our team needed was further resourcing to implement foundational components of a single onboarding vision–and we achieved not only that but buy in to bring in a consultant group for a major spike in progress. The consultant team really helped as a forcing function to get the whole Commercial Bank to come together around a single strategy. Implementation would take years but we laid the foundation.

Scroll down for a detailed look at the process and assets created throughout the project including :

RESEARCH
SERVICE BLUEPRINT
CO-CREATION SESSIONS
CONCEPT TESTING
CONSULTANT PARTNERSHIP
FORMING A TEAM

Before this project kicked off there was no existing Commercial Bank Onboarding team.

When I got involved, we only had 3 core teammates – product, client solutions and design (myself). From there we worked hard to pull together our mission, scope of work and rallying cry for needing more resources. We grew to a team of about 40 over time. 

Initial Co-Creation Session

Stakeholder Mapping

Creating Objectives & Key Results (OKRs)
RESEARCH

Our initial team was small but mighty – we divided and conquered to conduct observation sessions and empathy interviews across client and associate groups.

I put this deck together to summarize our learnings to socialize key opportunities to our growing team AND to continue the discussion with our leadership team around getting additional resources. It highlighted high level client archetypes, insights, quotes and working maps I was creating.

SERVICE BLUEPRINT

It was going to be impossible to figure out what we were doing as a team without visualizing the current state of Commercial Onboarding through a service blueprint and opportunity map (highlighting in progress work).

I took the lead on pulling together notes and putting them into maps. Many of my teammates had never worked with a service blueprint or opportunity map so I helped teach them how we could use it to help us. 

Collaborative Service Blueprint

Opportunity, Hypothesis, In-Flight Work Map

CO-CREATION

I lead the charge to organize a co-creation session between my product, tech, client solutions partners and our sales and relationship management teammates. Sales and RM teammates worked more closely with our clients on an ongoing basis and we needed their inputs on the direction we were taking with concepts.

I organized and facilitated an event in which all the teammates I listed could collaborate – I setup the space, created and printed assets (working prototype pieces), brought in coaches for each table, enabled them with coach guides in case they had questions, and presented at the event to give the room context on what we were doing. It was an incredible opportunity to get feedback early in our process. Everyone had a a great time too!

 

Onboarding Mixer – Collaborative Work Stations

After the workshop I facilitated a session in which the team was able to process the feedback we received and outline an MVP. We considered how we would scale that MVP over time.

Concept Refinement Post Mixer
CONCEPT TESTING

I digitized our work from the co-creation and concept refinement session in the form of a prototype. I created a script and began testing the concept with both actual and proxy (representative of, but not actual) clients. I received feedback that continued to shape our direction. 

ORGANIZATION SOCIALIZATION

We had many tracks of work happening at the same time throughout the extent of this project. One thing that our team continued to do was loop in additional stakeholders and communicate with our leadership on progress. 

My role in these sessions was to present and facilitate conversation around the ideal state of Commercial Onboarding – our vision and how it would improve the customer experience. My teammates focused on the business and tech cases for the work we were doing. It was wonderful to get to collaborate so closely on business strategy and revenue goals alongside customer experience goals.

Vision Storyboard

CONSULTANT PARTNERSHIP

Partway through our work we brought in Boston Consulting Group, BCG, to continue to refine our case for yet more resources to take our vision to fruition. BCG helped us outline a governance structure that would make us successful. They also did research, mapping and concepting work that validated a lot of what we had already done.

It was great to have a third party not only align with us (wasn’t the point, it helped though!) – but add support around illuminating the organizational structure we needed to move forward.

We continue to re-organize ourselves around a new structure to change Commercial Onboarding for our clients and associates. 

Natalie Kuhn

A believer that many of the world’s problems can be solved using a designer’s mindset and methodology. Hopeful that I can help to create change by starting within my local community.

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